1.1. This Master Service Agreement (the "Agreement") is a legally binding contract between you ("the User", "Delegate", "Advisor", "Staff") and the BILLMUN Organization ("BILLMUN"). By accessing the platform, creating an account, or participating in any BILLMUN event, you represent and warrant that you have read, understood, and agreed to be bound by every provision of this Agreement, as well as our Privacy Policy and Acceptable Use Policy.
1.2. If you are under the age of 18, you represent that your parent or legal guardian has reviewed and agreed to these terms on your behalf. Failure to comply with these terms may result in legal action, account termination, and notification to relevant educational bodies.
2.1. In this Agreement, the following definitions apply:
3.1. Registration for BILLMUN conferences must be completed through the official platform. You agree to provide current, complete, and accurate registration information and to update such information as necessary.
3.2. Account Security: You are solely responsible for maintaining the confidentiality of your account credentials and for all activities that occur under your account. You agree to notify us immediately of any unauthorized use of your account.
3.3. BILLMUN reserves the right to refuse service, terminate accounts, or cancel registrations for any reason, at any time, at our sole discretion, without providing reasons or compensation.
4.1. Registration fees for BILLMUN events are outlined on the platform and are subject to change without notice. All prices are inclusive of applicable taxes unless stated otherwise.
4.2. Payment Methods: We accept payments through various third-party processors. By providing payment information, you represent that you are authorized to use the payment instrument and authorize us to charge the full amount of your transaction.
4.3. NO-REFUND POLICY: All payments made to BILLMUN are final and non-refundable. This includes conference registration fees, school delegation fees, and any other platform-related charges. Refunds will only be considered in the event of total conference cancellation by BILLMUN, and such refunds will be minus any non-recoverable administrative costs.
5.1. Professionalism: Participation in BILLMUN requires adhering to strict standards of professional decorum. This includes but is not limited to proper attire, diplomatic speech, and punctuality.
5.2. DISCIPLINARY ACTIONS: Any delegate found to be in violation of the Rules of Procedure, the instructions of the Executive Board, or the Acceptable Use Policy may face disciplinary actions including, but not limited to, formal reprimand, removal from committee, or expulsion from the conference. The decision of the BILLMUN Secretary-General in these matters is final and binding on all parties.
5.3. HARASSMENT ZERO-TOLERANCE: BILLMUN maintains a zero-tolerance policy for any form of harassment, discrimination, or bullying. Any reported incident will be investigated immediately, and confirmed violators will be expelled without a refund and may be barred from future events.
6.1. BILLMUN IP: The Platform and its entire contents, features, and functionality (including but not limited to all information, software, text, displays, images, video, and audio, and the design, selection, and arrangement thereof) are owned by BILLMUN and are protected by international copyright, trademark, and other intellectual property or proprietary rights laws.
6.2. TRADEMARK: The "BILLMUN" name, the BILLMUN logo, and all related names, logos, product and service names, designs, and slogans are trademarks of BILLMUN. You must not use such marks without our prior written permission.
6.3. USER CONTENT LICENSE: By submitting any User Content to the Platform (including position papers, draft resolutions, and communications), you grant BILLMUN a perpetual, irrevocable, worldwide, royalty-free, and non-exclusive license to use, reproduce, modify, adapt, publish, translate, and distribute such content for the purposes of conference management, educational documentation, and promotional materials.
7.1. External Content: Our Platform may contain links to or integrations with third-party websites and services (e.g., Zoom, Google Drive, Slack, payment gateways). BILLMUN does not control or endorse these services and is not responsible for their content, availability, or policies.
7.2. YOUR RISK: Any use of third-party services is at your own risk and subject to the terms and conditions of those services.
8.1. AS-IS SERVICE: THE SERVICE IS PROVIDED ON AN "AS IS" AND "AS AVAILABLE" BASIS, WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED. BILLMUN DISCLAIMS ALL WARRANTIES, INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR NON-INFRINGEMENT.
8.2. NO GUARANTEES: BILLMUN DOES NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, OR SECURE, OR THAT ANY DEFECTS WILL BE CORRECTED. WE ARE NOT LIABLE FOR ANY DATA LOSS, HARDWARE DAMAGE, OR OTHER TECHNICAL ISSUES RESULTING FROM YOUR USE OF THE PLATFORM.
8.3. LIABILITY CAP: IN NO EVENT WILL BILLMUN, ITS ORGANIZERS, OR AFFILIATES BE LIABLE FOR DAMAGES OF ANY KIND, UNDER ANY LEGAL THEORY, ARISING OUT OF OR IN CONNECTION WITH YOUR USE OF THE SERVICE, INCLUDING ANY DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL, PUNITIVE, OR EXEMPLARY DAMAGES. OUR AGGREGATE LIABILITY FOR ALL CLAIMS RELATING TO THE SERVICE WILL NOT EXCEED THE TOTAL AMOUNT PAID BY YOU TO BILLMUN IN THE TWELVE MONTHS PRECEDING THE CLAIM.
9.1. You agree to defend, indemnify, and hold harmless BILLMUN, its organizers, staff, and contractors from and against any claims, liabilities, damages, judgments, awards, losses, costs, expenses, or fees (including reasonable attorneys' fees) arising out of or relating to your violation of these Terms of Service or your use of the Platform, including but not limited to your User Content and any use of the platform's content other than as expressly authorized in these Terms of Service.
10.1. Duration: This Agreement remains in effect until terminated by you or BILLMUN.
10.2. Termination by You: You may terminate this Agreement by deleting your account and ceasing all use of our services. Termination by you does not entitle you to any refunds of fees paid.
10.3. Termination by Us: We may terminate or suspend your access to all or part of our service immediately, without notice, for any reason, including any breach of this Agreement. Upon termination, your right to use the platform will immediately cease.
11.1. Governing Law: This Agreement and any dispute or claim arising out of or in connection with it will be governed by and construed in accordance with the laws of the jurisdiction of the BILLMUN primary headquarters.
11.2. MANDATORY BINDING ARBITRATION: ANY DISPUTE RELATING IN ANY WAY TO THESE TERMS OR THE SERVICE WILL BE SUBMITTED TO CONFIDENTIAL ARBITRATION IN THE GOVERNING JURISDICTION. THE ARBITRATOR'S AWARD WILL BE FINAL AND BINDING AND MAY BE ENTERED AS A JUDGMENT IN ANY COURT OF COMPETENT JURISDICTION.
11.3. NO CLASS ACTION: YOU AND BILLMUN AGREE THAT ANY PROCEEDING TO RESOLVE OR LITIGATE ANY DISPUTE WILL BE CONDUCTED SOLELY ON AN INDIVIDUAL BASIS. NEITHER YOU NOR BILLMUN WILL SEEK TO HAVE ANY DISPUTE HEARD AS A CLASS ACTION OR REPRESENTATIVE PROCEEDING.
12.1. These Terms of Service, along with the Privacy Policy and Acceptable Use Policy, constitute the sole and entire agreement between you and BILLMUN regarding the Service and supersede all prior and contemporaneous understandings, agreements, representations, and warranties.
12.2. Severability: If any provision of these Terms is held by a court or other tribunal of competent jurisdiction to be invalid, illegal, or unenforceable for any reason, such provision will be eliminated or limited to the minimum extent such that the remaining provisions will continue in full force and effect.
12.3. No Waiver: No waiver by BILLMUN of any term or condition set out in these Terms of Service will be deemed a further or continuing waiver of such term or condition or a waiver of any other term or condition.
13.1. BILLMUN reserves the right to amend this Agreement at any time. We will provide notification through the platform or via email. Your continued use of the Platform after such changes constitutes your acceptance of the new Terms of Service.
14.1. All notices and communications should be sent to: legal@billmun.com.
14.2. Notice Policy: We may provide notices to you via email or by posting them on the Platform. Any notice provided by email is deemed received one business day after it is sent.
END OF MASTER SERVICE AGREEMENT
Document Version: MSA-2026-X.3-FINAL
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